Following are the Admission Regulations inclusive of amendments made till date for admission to all Undergraduate/ Graduate programs (4-year BS/BCom/BBA, PharmD/LLB (Hons), etc), (2-year MA/MSc/MCom/MBA etc) Diploma (1 year) Programs of the University Teaching Departments/ Constituent Colleges/ Institutes/Sub-Campus.
1. Short Title and Commencement
The regulations prescribed hereunder shall be called Admission Regulations (undergraduate and graduate), University of Sargodha and are applicable from the academic session 2019-2020 and onward with the amendments referred hereunder asterisk * at various places:
2. Definitions
In these rules and regulations unless the subject or context otherwise requires, the following expressions shall have the meanings hereby respectively assigned to them, that is to say:
2.1 “Academic Year” means a year consisting of two regular semesters namely; Fall and Spring;
2.2 “Authority” means any of the Authorities of the University specified in the University Act;
2.3 “Dean” means the Chairperson of the Board of Faculty duly appointed by the Chancellor as per the provisions contained in the University of Sargodha Ordinance 2002;
2.4 “University” means the University of Sargodha;
2.5 “Vice Chancellor” means the Vice Chancellor of the University; who shall be competent to make decisions on admission related issues.
3. Introduction
Following are the guidelines, procedures, rules and regulations to be administered by all the Departments/ Colleges/Institutes/ Centers/Sub-Campus.
3.1 A copy of printed Admission Regulations shall be made available in all the Departments/ Colleges/ Institutes/ Centers/Sub-Campus as well as the University Library and Website for guidance.
3.2 The Vice Chancellor is authorized to increase and decrease the number of regular, self support and reserved seats according to student teacher ratio and availability of research supervision.
4. ADMISSION REGULATIONS
Admissions shall be made on the basis of merit in accordance with the criteria laid down by the Admission Committee from time to time, provided further that;
a) 75% seats are allocated on merit and 25% seats shall be reserved for graduates (BA/BSc/BCom etc) of SU on merit for MA/MSc/ MCom/MBA/ etc) regular programs.
b) Preference in case of admission to the Undergraduate and Graduate classes will be given in the order of year of graduation, starting from the current year.
c) Preference criteria for admission to all other classes, not enumerated above will be notified separately after it is chalked out by the Admission Committee and approved by the Vice Chancellor, but admission to these classes shall also be governed by these regulations.
4.1 Only those candidates who have passed FA/FSc, BA/BSc (Pass Course or Honours) or any equivalent examination shall be eligible for admission to the next higher classes. Merit should be determined on the basis of terminal degree.
4.2 The Chairperson/Principal/Director of the Department/ College/Institute/ Center/Sub-Campus shall, each year, communicate for approval to the Admission Committee through the Dean of the Faculty concerned, prior to admissions, the total number of students to be admitted. This number can not be increased without the approval of the Vice Chancellor, nor shall the criteria be modified without his approval. Further, he shall be vested with the power to decide such issues as hardship case. Additional criteria for weightage in admission to a particular discipline against merit seats will be applicable.
4.3 Any student, who was rusticated, expelled, or whose entry in any Department/College/Institute/Center was banned for any reason whatsoever at any time during his/her academic career, shall not be admitted to any class without the permission of the Vice Chancellor on the recommendations of the Chairperson/Principal/Director, Dean concerned and Director Student Affairs.
Note: The Office of Director Students Affairs will circulate a complete list of such students to all colleges/institutes/ departments, against whom any kind of disciplinary action has been taken. The admissions of all such students will be processed in the light of regulation.
4.4 All difficulties connected with admission shall be resolved by the Admission Committee in consultation with Chairperson/Principal/Director of the Department/ College/ Institute/Center/ Sub-Campus and shall deem to be settled with the approval of the Vice Chancellor later on.
4.5 Any Reserved Seat which remains unfilled at the closing date or extended period shall not be transferred to the Merit Quota.
4.6 (i) Any person who has attained the age of twenty-six (26) years on the last date fixed for the receipt of the applications for admission shall not be admitted to graduate classes. Age limit for students seeking admissions after passing Intermediate or equivalent examination in any discipline of this university will be twenty-four (24) years. In case of real hardship, however, the Vice-Chancellor on the recommendations of the Chairperson/ Principal/ Director of the Department/ College/ Institute/Center and Dean of Faculty concerned, may relax this Regulation subject to the availability of vacant seat, after all available eligible candidates have been offered admission, up to a maximum of one year.
(ii) This age limit does not apply to the disciplines of B.Ed, MBA (Executive), and MSc Criminology.
(iii) Age limit is also not applicable to the following candidates:
a. Spouse of University Employees seeking admission against the reserved seat.
b. Employees of University.
c. Army Personnel
(iv) The age limit for government employees/employees of Govt. controlled corporations/autonomous bodies shall be followed as per Govt. rules, provided that they submit the NOC and study leave from their department to pursue such studies. However, no seat shall be reserved for this purpose.
(v) For the disciplines of Education (B.Ed 1.5-year) MA/Library Sciences, MSc Physical Education (05) seats shall be kept reserved for Govt. employees provided that they seek NOC from their parent department and remain on study leave for the duration of degree course.
4.7 All the government employees seeking admission to University of Sargodha are required to submit the following documents:
i) NOC from the competent authority (in case of self-support program)
ii) NOC and study leave from the competent authority (in case of regular program)
4.8 In case of admission to the Replica (Self-Support) Undergraduate and Graduate classes of the Department/College/Institute/Center/Sub-Campus, the same Regulations relating to the admission to regular morning classes shall be applicable.
4.9 (i) No student shall be admitted to a second or subsequent Bachelor's/Master's Degree Courses in the Department/ College/Institute/Center/Sub-Campus except in professional degree course i.e. B.Ed, MSc Criminology and MBA (Executive) etc.
Explanation: “Students having 14 years of education will be eligible to take admission to MA/MSc programs only, whereas the students having BS or 16 years education will be eligible to take admission in MS/MPhil programs only.”
(ii) The degree courses of B.Ed and MBA Executive can be offered in parallel with other degrees in the same session or same year without time clash.
a. Degree obtained in regular mode in morning session in one university along with degree obtained in regular mode in evening session in different university is allowed”
b. Degree obtained in regular mode in morning session in one university along with degree obtained in private mode in the same university is allowed”.
c. Degree obtained in regular mode in morning session in one university along with degree obtained in private mode in different university is allowed”.
Note: Degrees with time clash are not allowed.
4.10 A migration/No Objection Certificate, in case of applicant graduated from a University other than the University of Sargodha, must be produced by the candidate within 30 days of the admission for submission to the registration branch of Registrar Office.
4.11 The migration of a student from another University to the University of Sargodha to a Department/College/Institute/ Center/Sub-Campus of the University of Sargodha and vice versa will be governed only in accordance with the Migration Policy of University of Sargodha, provided that the student falls in the merit list drawn by the University and belong to a university recognized by HEC.
4.12 Inter-departmental migration will be allowed on the recommendations of the Chairperson/Principal/Director concerned, with the written approval of the Dean of the Faculty, provided that, the student concerned would have been offered admission, on merit basis in the Department/College/Institute to which he/she wishes to migrate. The maximum time period, during which such a migration may take place, shall be 02 weeks from the commencement of the teaching session. The migration will be allowed only in genuine cases.
4.13 In order to streamline the interdepartmental/Inter-disciplinary fee transfer cases, fee transfer form will be moved from one Department/discipline to other department/discipline in genuine cases and during the admission process only.
4.14 However, the form transfer will be allowed to only those programs/departments in which the seats will remain vacant at the closure of admission process and there are no waiting candidates i.e. lists have been displayed till the last entry. A final list of programs/departments to which forms can be transferred will be approved by the Chairperson Admission Committee and approval of the transfer will be granted accordingly and the concerned departments will also be intimated. The policy order of merit will be followed in all these cases.
Form transfer shall further be subject to following categories:-
In addition to this, a standard procedure will be followed for form transfer. The students interested in transfer of Admission Forms will be required to submit an application on a prescribed form recommended by the Chairpersons of both the Departments, to the Chairperson Admission Committee.
Transfer of any Fee or Admission Form(s) without the approval of the Chairperson Admission Committee will be considered null and void.
4.15 The relevant authenticated certificate in respect of Hafiz-e-Quran must be attached with the original admission application failing which no credit will be given. Moreover, the applicant must pass the Hafiz-e-Quran test conducted by the relevant committee of the University.
4.16 If there is a tie between two or more candidates having equal merit, their merit will be determined on the basis of their ages, the candidates older in age shall be given preference over the younger.
4.17 The FA/FSc/BA/BSc/BS degree of other Pakistani Universities/ Boards where the subject English is not compulsory shall not be considered as equivalent to the University of Sargodha and such students shall not be admitted in next higher classes.
4.18 In case of any other university, whose examination/ curriculum is different from SU, all the Departments will forward the cases with comments to determine Equivalence to Chairperson Equivalence Committee for decision before last merit list is displayed.
4.19 Equivalence Certificate of O&A Levels / Intermediate Certificate from foreign institutes, issued by the Inter Board Committee of Chairmen (IBCC) shall be provided by the applicant. Provisional Admission can be granted to the student subject to provision of said equivalence certificate from the IBCC before conducting 1st Semester (under Semester System)/1st Year (Under Annual System) examination of the degree program for which admission is granted.
(HEC Letter No. 5-3/HEC/A&A/2015/78 dated June 24, 2015)
4.20 The dues other than notified by the University shall not be charged by the Department/College/Institute/ Center/Sub-Campus from the students.
4.21 A uniform policy to determine the merit will be observed in all the Departments/Colleges/Institutes/ Centers/Sub-Campus, as laid down in the Admission Regulations.
4.22 Criteria for admission of Foreign Students will be determined by the University Admission Committee.
4.23 Quota of reserved seats for the following categories will be followed according to the Government Policy:
i. Foreign students
ii. Children/Wards of Martyrs/War Disabled & serving Personnel of the Defence Forces
iii. Azad Kashmir
iv. Northern Areas / FATA
v. Gilgit Baltistan
vi. Other Provinces (Baluchistan, Sindh and KPK)
vii. Children of Refugees from IHK.
Note: It is the responsibility of the applicant to get the nomination from concerned Directorate / Secretariat / Agency / Ministry / GHQ within admission deadlines.
4.24 (i) A candidate whose candidature has been accepted will be required to produce the original documents for issuance of fee challan. The documents shall be retained by the department for a period of two semesters for both graduate and undergraduate programs.
(ii) All the admitted students are directed to submit one copy of fee deposit slip/challan in the office of the relevant department to issue roll number of the department.
4.25 The admission on sport basis shall be processed through the committee constituted to conduct the trials. Sports office is responsible to make arrangements of the trials and to forward the final list of selected candidates before the display of third merit list and no relaxation will be given in the deadline.
4.26 The admission of disabled persons shall be processed through the committee constituted to determine the disability of candidate. The department shall forward the cases of disable students to concerned Committee. The student shall be considered eligible after verification from the said Committee besides possession of disability certificate from the relevant authority.
4.27 Employees of University of Sargodha seeking admission to any undergraduate or graduate program are required to provide NOC before the last date for submission of forms.
4.28 Admission of candidates seeking additional marks on the basis of Hifz shall be processed as follows:
i) The candidates seeking additional marks and fee concession on the basis of Hifz shall be considered eligible for these concessions only after the submission of Hifz Certificate issued by the Hifz Committee of University of Sargodha before the closing date of admissions.
ii) The facility of additional marks and fee concession shall be applicable to the under-graduate and graduate programs only.
iii) The mode of test shall be as follows:
a) Hifz tests shall be conducted for three consecutive days before the closing date for submission of admission forms. The test schedule including date, timing and place for test shall be made a part of admission advertisement each year.
b) Chairperson Hifz Committee shall issue the certificates to the successful candidates. The candidates shall be responsible for submission of certificates to the department concerned before the closing date.
c) The office of Chairperson Hifz Committee shall prepare and forward a list of all the candidates appearing in the test mentioning their status as pass or fail to the office of Director Academics. The same shall be communicated to all the teaching departments by the office of the Director Academics.
4.29 All the candidates seeking admission against any reserve seat (including reserved seats for children/spouse of university employees) shall be required to submit NOC issued by the competent authority (Office of the Registrar in case of University) along with the admission application.
4.30 Start of class(s) is subject to class size. Minimum number of admitted students required to run a class at the time of admission shall be as under:
4.31 As some of the transcripts provided by the students do not contain the detailed marks/percentage of marks so it becomes impossible to calculate merit on the basis of CGPA only. As it is the responsibility of students to provide the detailed marks sheet so they should be asked to provide the detailed marks sheet to the department before the last date for submission of forms. If they fail to provide the marks sheet they will not be considered eligible for admission as merit cannot be calculated on the basis of CGPA only.
4.32 All admissions made in contravention of these Regulations shall be void.
5. CONVERSION OF GRADES/MARKS
5.1 CONVERSION OF SENIOR CAMBRIDGE AND HIGHER SENIOR CAMBRIDGE AGGREGATES AND GRADES INTO MARKS.
The merit of candidates holding 'O' Level 'A' Level and other foreign certificates will be determined on the basis of equivalence certificates issued by the Inter Board Committee of Chairmen (IBCC), Ministry of Education, Government of Pakistan, Islamabad.
5.2 CONVERSION OF MARKS OF THE GRADUATES FROM ALLAMA IQBAL OPEN UNIVERSITY.
Marks of the graduates from Allama Iqbal Open University will be multiplied by 0.75 in order to equalize their marks with the University of Sargodha. However, it shall be applicable for merit calculation and not for eligibility determination.
5.3 CONVERSION OF MARKS UNDER SEMESTER SYSTEM
The marks of all those graduates who have passed their examination under Semester System will be multiplied by 0.85 in order to equalize their marks with the Annual System.
6. ADMISSION CRITERIA
6.1 Undergraduate and Graduate Programs
Admission shall be made on the basis of the Basic Criteria and Additional Criteria, if any, of the individual Department.
6.2 Basic Criteria for Graduate Programs
Merit of the candidates for admission shall be calculated on the basis of terminal degree i.e. BA/BSc/BCom/BBA(2-years) etc. Admission shall be made as per order of year mentioned below:
| Passed in | Marks Deduction |
| 1st Annual Current year & 2nd Annual Previous year | No marks deduction |
| 1st Annual Previous year & 2nd Annual a year before Previous years | 10 marks deduction from terminal degree |
| 1st Annual a year before Previous Year & 2nd Annual 2 year before previous year | 20 marks deduction from terminal degree |
| Additional 20 marks for Hafiz-e-Qur'an to be included wherever applicable. | |
6.3 Basic Criteria for Undergraduate Programs
Merit of the candidates for admission shall be calculated on the basis of terminal degree i.e. FA/FSC or equivalent etc. Admission shall be made as per order of year mentioned below:
| Passed in | Marks Deduction |
| 1st Annual Current year & 2nd Annual Previous year | No marks deduction |
| 1st Annual Previous year & 2nd Annual a year before Previous years | 10 marks deduction from terminal degree |
| 1st Annual a year before Previous Year & 2nd Annual 2 year before previous year | 20 marks deduction from terminal degree |
| Additional 20 marks for Hafiz-e-Qur'an to be included wherever applicable. | |
6.4 Additional Criteria
As given against each Department/College/Institute/School.
Note: Additional marks wherever applicable, for any particular subject will be counted irrespective of the elective or compulsory nature of subject.
Admission Regulations for all Postgraduate (MS/MPhil/MSc (Hons)/LLM and PhD) programs of the University Teaching Departments/Constituent Colleges/Institutes/Sub Campus (Bhakkar) shall be applicable as under:
1. Short Title and Commencement
The regulations prescribed hereunder shall be called Admission Regulations (Postgraduate), University of Sargodha and are applicable from the academic session 2019-2020 and onward with the amendments referred hereunder asterisk * at various places:
2. Definitions
In these rules and regulations unless the subject or context otherwise requires, the following expressions shall have the meanings hereby respectively assigned to them, that is to say:
2.1 “Academic Year” means a year consisting of two regular semesters namely; Fall and Spring;
2.2 “Authority” means any of the Authorities of the University specified in the University Act;
2.3 “Dean” means the Chairperson of the Board of Faculty duly appointed by the Chancellor as per the provisions contained in the University of Sargodha Ordinance 2002;
2.4 “University” means the University of Sargodha;
2.5 “Vice Chancellor” means the Vice Chancellor of the University; who shall be competent to make decisions on admission related issues.
3. Introduction
Following are the guidelines, procedures, rules and regulations to be administered by all the Departments/Colleges/Institutes/Centers/Sub-Campus (Bhakkar).
3.1 A copy of printed Admission Regulations shall be made available in all the Departments/Colleges/Institutes/ Centers/Sub-Campus as well as the University Library for guidance.
3.2 The Vice Chancellor is authorized to increase and decrease the number of regular, self support and reserved seats according to student teacher ratio and availability of research supervision.
4. Regulations
4.1 Admissions shall be made on the basis of merit in accordance with the criteria laid down by the Admission Committee from time to time and as specified under MS/MPhil/PhD Regulations 2019, subject to the condition that;
i. An applicant seeking admission to MS/MPhil/ MSc(Hons) or PhD program shall apply on a prescribed form within due date given in the advertisement for admission.
ii. The downloaded application shall be submitted to the respective Department/College/ Institute/Center/Sub-Campus in which the candidate wishes to pursue his/her studies.
4.2 Only those candidates who have passed MA/MSc, BS(Hons) or equivalent (16 years education) shall be eligible for admission to MS/MPhil program and students who have passed MS/MPhil or equivalent shall be eligible for admission to the next higher degree.
4.3 i) The candidates having second division or CGPA = 2.00 out of 4.00 in MA / MSc / LLB / 4Year BS program / B-Pharmacy / Pharm-D / MBBS / BDS / BSc Engineering (16-year education minimum 124 credit hours) degree in the relevant subject or equivalent from HEC recognized Institutions shall be eligible for admission to MS/M.Phil or equivalent program.
ii) The candidates having first division or CGPA = 3.00 out of 4.00 in MS/MPhil/LLM/MSc (Hons) (18-year education) degree (with research thesis) in the relevant subject or equivalent from HEC recognized Institutions shall be eligible for admission to PhD Programs. Students having MS/MPhil/LLM/MSc (Hons) (18-year education) degree with course work (without Research Thesis) are not eligible for PhD admission.
4.4 The Chairperson/Principal/Director of the Department/ College/ Institute/Center shall report, each year, the number of available supervisory slots of MPhil and PhD for approval of Admission Committee through the Dean of the Faculty concerned, prior to admission. The total number of students to be admitted shall be decided according to availability of research supervision. The vacant supervisory slots shall be determined as per HEC letter No. Ref. 1-4(MS/PhD) /QAD/ HEC/ 2018/ 86/293 Date: December 03, 2018 i.e “ A supervisor can supervise a total of 12 MS/MPhil /PhD students at a time with no more than 5 of these being PhD students”. Moreover, only HEC approved supervisor shall be eligible to supervise the PhD theses.
4.5 This number shall not be increased or decreased without the approval of the Vice Chancellor, nor shall the criteria be modified without his/her approval. Additional criteria for weightage in admission to a particular discipline will be applicable.
4.6 University of Sargodha will not hire any testing service for GAT tests. The Postgraduate Program Committee of each department will conduct the tests for MS/MPhil and PhD programs to replace the GAT-General and GAT-Subject Tests conducted by NTS respectively. Moreover, these tests will be qualifying with the following percentage of marks:
i. For PhD Programs 70% Marks
ii. For MPhil Programs 50% Marks
Note: The tests shall be conducted as per pattern and schedule approved by the competent authority.
4.7 The merit of a candidate shall be determined as follows:
i. Academic Qualification 70% marks (in Terminal Degree)
ii. Subject Based Entry Test 30% marks (Conducted by Department concerned)
iii. Candidates shall have to qualify the interview conducted by the Department/College/Institute/Center/sub-campus as well beside Entry Test otherwise he/she will not be eligible for admission
4.8 Any student, who was rusticated, expelled, or whose entry in any Department/ College/Institute/Center was banned for any reason whatsoever at any time during his/her academic career, shall not be admitted to any class without the permission of the Vice Chancellor on the recommendations of the Chairperson/ Principal/Director and the Dean concerned.
The office of Director Students Affairs will circulate a complete list of the students, against whom any kind of disciplinary action has been taken, to all the departments. The admissions of all such students will be processed in the light of regulation 7.
4.9 All difficulties concerning to admissions shall be resolved by the Admission Committee in consultation with Chairperson/Principal/Director of the Department/ College/Institute/Center/sub-campus concerned and decision of Admission Committee / Chairperson Admission Committee shall be final.
4.10 List of students selected for admission shall be prepared in accordance with the prescribed Proforma bearing the signature of Chairperson/Principal/Director of the Department/College/ Institute/Center prior to notification. The same shall be sent to the offices of the Director Academics, Registrar and Controller of Examinations (Principal seat) for record.
4.11 Migration/No Objection Certificate, in case of an applicant who has graduated from a University other than the University of Sargodha, must be produced by the candidate within 30 days of the admission for submission to the registration branch of Registrar Office.
4.12 The migration of a student from another University to a Department/College/ Institute/Center/Sub-Campus of the University of Sargodha and vice versa will be governed only in accordance with the Migration Policy of University of Sargodha provided that the student falls in the merit list drawn by the University and belongs to a university recognized by HEC subject to availability of seat. For transfer of credits prescribed procedure shall be followed.
4.13 If there is a tie between two or more candidates having equal merit, their merit will be determined on the basis of their ages, the candidate older in age shall be given preference over the younger.
4.14 The dues other than notified by the University shall not be charged by the Department/College/Institute/Center from the students.
4.15 A uniform policy to determine the merit will be observed in all the Departments/Colleges/Institutes/Centers/Sub-Campus, as laid down in the Admission Regulations.
4.16 Eligibility Criteria for admission of Foreign Students, if any, will be determined by the Admission Committee.
4.17 A candidate whose candidature has been accepted will be required to produce the original documents for issuance of fee challan. The documents shall be retained by the department for a period of two semesters.
4.18 All departments will receive all forms irrespective of their eligibility. Their status as eligible or ineligible should be determined after the submission of forms.
4.19 All the government employees seeking admission to University of Sargodha should provide the NOC from the competent authority of Department concerned.
4.20 Qualification from Institutions other than the University of Sargodha shall be equalized by the Equivalence Committee of the University/HEC. All the Departments will forward the cases of Equivalence to Chairperson Equivalence Committee.
4.21 As some of the transcripts provided by the students do not contain the detailed marks/percentage of marks so it becomes impossible to calculate merit on the basis of CGPA only. It is the responsibility of the students concerned to provide the detailed marks sheet to the department before the last date of submission of forms. If they fail to provide it they will not be considered eligible for admission as merit cannot be calculated on the basis of CGPA only.
4.22 In the context of faculty development, there will be two seats reserved for teaching staff (Regular teaching staff) in MSc(Hons)/MS/MPhil programs in addition to the approved number of seats. In case these seats remain vacant then these will be reserved for spouse/children of the teaching staff (Regular teaching staff).
Moreover, one seat is reserved for non-teaching staff (Regular staff) in MSc(Hons)/MS/MPhil programs. In case these seats remain vacant then these will be reserved for spouse/children of the non-teaching staff (Regular staff).
4.23 University employees seeking admission to MS/MPhil or PhD program are required to provide NOC and study leave before the last date for submission of forms.
4.24 In addition to the approved number of seats one seat for disable persons shall be reserved in MS/MPhil programs as notified by the Punjab Government. The department shall forward the cases of disable students to Committee constituted to determine the disability of candidates. The student shall be considered eligible after verification from the said Committee.
4.25 The facility of additional marks and fee concession on the basis of Hifz shall not be applicable to these admissions.
4.26 All admissions made in contravention of these Regulations shall be void.
