Semester Regulations (Postgraduate)
(Excluding Faculty of Medical & Health Sciences)
MS/MPhil, MS / MPhil leading to PhD: The candidates having second division or CGPA = 2.00 out of 4.00 in MA / MSc / LLB / 4Year BS program / B-Pharmacy / Pharm-D / MBBS / BDS / BSc Engineering (16-year education; minimum 124 credit hours) degree in the relevant subject or equivalent from HEC recognized Institutions shall be eligible for admission.
- Provided further that those candidates who have secured 2.5 = CGPA < 3.00 in MS/MPhil course work of 24 credit hours may also apply for admission to PhD program, subject to attainment of CGPA = 3.00 in one-two courses of MS/MPhil level to be offered by this University to improve their grades. The candidate has to study said courses along with PhD level course work. Failing to attain the CGPA = 3.00 will render the admission cancelled automatically, irrespective of any achievement in PhD course work.
- University of Sargodha will not hire any testing body for admission tests. The Postgraduate Program Committee of each department will conduct the tests for MS/MPhil and PhD programs to replace the GAT-General and GAT-Subject Tests respectively. These tests will be qualifying and qualifying scores for both tests will be as follows:
For PhD Programs 70% Marks (GAT-Subject) For MPhil Programs 50% Marks (GAT-General)
- PhD Program: The candidates having first division or CGPA = 3.00 out of 4.00 in MS/MPhil/LLM/MSc (Engineering)/MD/MDS (18-year education) degree in the relevant subject or equivalent from HEC recognized Institutions shall be eligible for admission.
- Only those candidates shall be granted admission who fulfills the criteria laid down by the HEC and specified by the concerned Teaching Department.
- The candidates who intend to get admission in PhD but have 2nd Division or CGPA less than 3.00 out of 4.00 in MS/M.Phil or equivalent level examination may have an opportunity to improve the grades by taking additional / or already studied courses (2-3) at MS/M.Phil level to meet up the required standard i.e; 3 CGPA. Better grades will be reflected on the transcript. Student passing these courses may be considered for enrollment in PhD Program.
Procedure for Application, Admission and Registration
- An applicant seeking admission to MS/MPhil, MS/MPhil leading to PhD or PhD program shall apply on a prescribed form within due date given in the advertisement for admission.
- The application shall be submitted to the respective Department/College/ Institute/Center in which the candidate wishes to pursue his/her studies.
- The candidate shall be enrolled as per University rules and regulations to establish his/her bonafide status. In order to remain enrolled in the University, every candidate shall pay the prescribed fee and other charges on semester basis to the University, failing which their admission shall be liable to be cancelled.
- PhD program emphasizes full time course work/research. Part-time course work/research is not permissible.
- List of admitted students shall be sent to the offices of the Registrar and Controller of Examinations for maintaining their personal files
The merit of a candidate shall be determined as follows:
MS/MPhil, MS/MPhil leading to PhD and PhD Program
- Academic Qualifications 70% marks
- Subject Based Entry Test 30% marks
- Candidates shall have to qualify the interview conducted by
the Department/College/Institute/Center as well.
- Qualification from Institutions other than the University of Sargodha shall be equalized by the Equivalence Committee of the University/HEC
Specific Conditions for MS/MPhil, MS / MPhil leading to PhD Programs
- MS / MPhil course shall comprise on minimum of two years duration (04 semesters, 30 credit hours). Generally first two semesters shall be reserved for 24 credit hours coursework followed by 6 credit hours research work or a project of 6 credit hours.
- The maximum time duration for completion of MS/MPhil degree shall be three years (six semesters). The period shall be counted from the date of admission to MS/M.Phil. The maximum duration requirement can be extended for one year by the Advance Studies & Research Board on the recommendations based on the written reports of supervisor and Chairperson/Principal/ Director.
Short Project Description for MS/M.Phil Research Topics:
The candidates of MS/M.Phil degree must submit a short project Description comprising 100-150 words along with title of the research for approval of the Advanced Studies and Research Board.
***the explanation regarding extension is annexed as Annex-A
- The MS/MPhil thesis shall be evaluated by an external examiner. The Controller of Examinations will send the thesis to external examiner. The Chairperson/Principal/ Director
- For MS/MPhil leading to PhD, the candidate shall be required to acquire CGPA = 3.0 after completing course work of 24 credit hours. Provided further that if the candidate has not passed the subject GRE, his/her admission shall be made on provisional basis requiring him/her to qualify the subject GRE (international) in accordance with HEC guidelines.
- The maximum time duration for completion of PhD degree will be five years. The period shall be counted from the date of admission. After five years, the research scholar shall cease to be the candidate of the PhD Degree and shall not generally be eligible for readmission. However, extension may be granted for further one year by the Advanced Studies and Research Board on the recommendations based on the written reports of supervisor/co supervisor and Principal/ Chairperson/Director. ***the explanation regarding extension is annexed as Annex-A
- Tentative Title of thesis and appointment of supervisor shall be proposed by the Chairperson/ Principal/ Director in consultation with the supervisor/supervisory committee. However, research synopsis shall be defended before the Postgraduate Committee in the presence of the Dean of the Faculty on the recommendations of Board of Studies concerned. The research proposal shall be presented to the Advance Studies and Research Board for approval. Approved copies of the synopsis shall be sent to Offices of the Registrar, Controller of Examinations and Director Academics for record purpose.
- The supervisor shall submit a report for each research scholar showing a general progress particularly in research on a prescribed proforma to the Registrar for Advance Studies and Research Board after every six months.
- The maximum number of PhD students working under a full time faculty member can be 5-8 under prescribed HEC conditions.
4. Cancellation of PhD Registration
PhD registration shall be cancelled by the Registrar on the recommendation of the supervisor/co-supervisor and Chairperson/Principal/Director of the Department/ College/Institute/Center followed by the approval of the Vice Chancellor, if the scholar:
- Earns two consecutive adverse progress reports from his/her supervisor
- Fails to contact his/her supervisor or leaves the program without prior permission
- Does not complete the course work
- Does not qualify the comprehensive examination even in the second attempt
- Is found guilty of misconduct
- The aggrieved scholar may file an appeal against cancellation of PhD registration to the Advanced Studies and Research Board within a period of 30 days. The Advanced Studies and Research Board will give him/her opportunity to be heard in person. However, the decision of the Advanced Studies and Research Board shall be final.
- MS/MPhil Program
- A regular student will normally be required to take a workload (for
course work) of six to twelve credit hours in each semester.
- At the end of the first semester a student must obtain a minimum
Grade Point Average (GPA) of 2.50 to be promoted to the second
- In case a student is able to obtain 2.00 = GPA < 2.50 in first
semester, he/she will be promoted to the second semester on Probation. The student, who fails to secure GPA =2.00 in the first semester, shall stand automatically dropped from the rolls of Department/College/Institute
- In case a student is able to obtain 2.00 = CGPA < 2.50 in second semester, he/she will be promoted to the third semester on Probation. The student, who fails to secure CGPA =2.00 in the second semester, shall stand automatically dropped from the rolls of Department/ College/Institute.
- In the 3rd and 4th semesters a student will carry out research work/project under the supervision of his/her supervisor/co- supervisor and submit research thesis/project by the end of 4th semester (2nd year of the program).
- A student securing GP of less than 2.00 in any subject/course will be allowed to repeat those courses if he/she intends to do so subject to the approval of Principal/ Chairperson/Director.
- A student, who completes all the courses and has not been required to repeat any course(s), obtains 2.30 = CGPA < 2.50 at the end of the 4th semester, may be allowed to repeat up to two courses in which he/she had obtained the lowest grades, in order to improve the CGPA so as to obtain the minimum of 2.50 failing which he/she shall not be awarded the degree.
- A student must secure CPGA = 2.50 after including 6 credit hours of research work in order to qualify for the award of MS/MPhil degree
- MS/MPhil leading to PhD Program
Only those students who score CGPA = 3.00 in MS/MPhil course work can opt for PhD program.
- PhD Program
- A candidate has to complete 18 credit hours course work,
qualify comprehensive examination and carry out research.
- A regular student will normally be required to take a workload
of six to nine credit hours in each semester. Every student is required to submit plan of study and course work duly approved by the supervisor/co-supervisor and the Chairperson/Principal/Director of the Department/ College/Institute/Center.
- The Student must obtain a minimum cumulative Grade Point Average (CGPA) of 2.50 at the end of coursework.
- The teacher shall send the final award list to the In-charge Examinations of the Department/College/Institute/Center who will forward it through the Chairperson/Principal/Director concerned to the Controller of Examinations and copy to the respective Dean.
- The grading shall be done on a scale of 1 to 4.
- Equivalence between Letter Grading and Numerical Grading shall be
- The Letter Grade/Grade Point shall be assigned for each course according to Grading Table above, whereas, no Letter Grade shall be assigned to GPA/CGPA.
- Fraction of marks obtained in a course shall be counted as one mark, e.g., 60.1 and 60.9 shall be considered as 61
- In order to calculate the GPA, multiply grade point with the credit hours in each course to obtain total grade points, add up to cumulative grade points and divide by the total number of credit hours for the semester.
- For calculating CGPA, sum total of grade points in a semester earned in different courses multiply by respective credit hours of a course and divide by the total number of credit hours
Submission of Results
The teacher is required to submit result within one week after the final examination. The Head of the Department shall notify the result within ten days after the final examination. A copy of the same will be sent to Controller of Examinations and the respective Dean.
- There shall be a supervisory committee comprising of supervisor/co-
supervisor(s) (two-three members) chaired by supervisor provisionally approved by the Dean of the Faculty on the recommendation of the Board of Studies concerned. The committee shall be confirmed by the Advanced Studies and Research Board. The student is free to choose his/her supervisor from the Department/College/Institute/Center concerned
- A member of the committee can be taken from other Universities or Organizations. The student may be allowed to change his/her supervisor under special circumstances in consultation with Chairperson/Principal/Director of the Department/College/ Institute/Center and Dean of the Faculty subject to confirmation by the Advanced Studies and Research Board.
- Students enrolled for PhD shall take the written comprehensive examination after completion of prescribed 18 credit hours course work. The concerned Department/ College/Institute/ Center shall hold the said examination after completion of the course work.
Note: Comprehensive Examination for MS / MPhil Program under clause 14.1 has been disbanded. Hence stand deleted with immediate effect.
- The Postgraduate Program Committee* shall conduct the comprehensive examination through the examination coordinator out of the relevant area of study.
*Each department will constitute a Postgraduate Program Committee comprising senior most (3-5) faculty members with Chairperson as its head. The Committee, approved by Vice Chancellor through the Dean concerned, will look after the M.Phil and PhD program and take all necessary actions/steps to run the program smoothly.
- If a student fails in the comprehensive examination (written), he/she will be allowed a second chance, failing which he/she will be dropped from the program. Similarly, a student who remains absent during the comprehensive examination will be given a second chance to sit in the examination subject to a condition that his/her circumstances of not being able to attend the examination are well justified and accepted by the Departmental Examination Committee. On the recommendation of the Departmental Examination Committee and the Chairperson/Principal/ Director of the Department/College/Institute/Center, the respective Dean may allow such a student to appear.
- To qualify comprehensive examination, a student shall have to secure a minimum of 50% marks.
- The candidate shall embody the results of his/her research in a thesis, written in English or in a language approved by the Advanced Studies and Research Board. The thesis shall make a distinct contribution to knowledge and afford an evidence of original research.
- On completion of research work to the satisfaction of the supervisor/co-supervisor, the research scholar has to defend his/her thesis in a public seminar duly notified by the Department/College/Institute/Center in the presence of supervisor/co- supervisor. Videoconferencing or any other technology may be used for the defense.
Specification of Thesis
- Each research scholar for the Degree of Doctor of Philosophy of this University shall submit a declaration that the work he/she has submitted had never been submitted before and shall not be submitted in future for obtaining similar degree of any other University. Further the research work is not plagiarized in any form.
- A certificate, from the supervisor/co-supervisor for the originality of work carried out by the research scholar must be submitted
- Guidelines for specifications of a thesis, size of paper, layout script,
font size, type style, margins, etc., are attached
*** Explanation of Rules 8.2 and 8.5
Migration/Transfer of Credits
Under extra-ordinary circumstances, the Advanced Studies and Research Board, on the recommendation of the Board of Studies concerned, may allow migration/transfer of credits of a student from another University/Degree awarding institutions recognized by the University of Sargodha to a teaching Department of the University and vice versa, provided that:
- If a research scholar joins University of Sargodha as a faculty member, the period of study spent at the previous University/Degree awarding institutions shall, on the recommendation of the respective supervisor/co- supervisor, may be counted towards the total period of study required for PhD degree by this University
- If a research scholar during the course of his/her studies desires to migrate to this University, he/she will be required to provide a no objection certificate from the University where he/she had been registered before and the consent of the Chairman of the Department of this University. The equivalence of credits to be transferred shall be determined by the Department concerned through its Board of Studies.
- The research scholar shall pay the registration, tuition and examination fees on semester basis, and fulfill all other requirements as per rules and regulations of the University.
- If the research scholar desires to convert his/her registration in PhD to a lower degree such as MS/MPhil, he/she may be allowed subject to approval of the Advanced Studies and Research Board on the recommendation of supervisor/ co-supervisor and ratification by the Chairman of the Department
- No migration case shall be accepted which contravene the rules and regulations of the University.
- The candidates of M.Phil/PhD Programs cannot claim extension in maximum time duration for completion of degree as a matter of right. The Advanced Studies & Research Board has taken a serious view of situation and directed to departments to discourage this trend.
- The department offering M.Phil/PhD programs should not generously recommend applications for extension. Further, the supervisor and Head of the department should forward application with cogent reasons and justification for delay in research work.
- The candidates should submit applications on prescribed proforma only for extension under his/her own hand writing and should record the proper reasons.
- The cases should be routed through proper channel to the Registrar for processing in accordance with law.
- In further, no extension shall be granted beyond the prescribed time under the rules without any solid reasons