Semester Regulations (Undergraduate & Graduate) (Excluding Faculty of Medical & Health Sciences)

  1. Introduction:

    Following are the guidelines, procedures, rules and regulations to be administered by all the Departments/Colleges/Institutes/Centers, running Semester System.
    1. Each Department/College/Institute/Center in the beginning of an academic 
session shall arrange an “Orientation Day” to familiarize the admitted students 
with semester system and their degree requirements.
    2. A copy of printed Semester Regulations shall be made available in all the 
Departments/Colleges/Institutes/Centers as well as the University Library for 
guidance.
    3. The regulations inscribed here are subject to amendment/change and repletion by 
the Competent Authority.
  2. Attendance:

    1. student having less than 75% attendance in lectures and practicals (if applicable) separately shall not be allowed to take the final term examination of the course. The Department/College/Institute/Center shall notify the list of such students at least one day before the examination week.
    2. The Chairperson/Principal/Director of the Department/College/Institute/Center may condone, for valid reasons, deficiency up to five percent of the total number of lectures. The Dean of the Faculty on the recommendations of the Chairperson/ Principal/Director of the Department/College/Institute/Center, may on special grounds, condone up to another five percent of the total number of lectures.
    3. If a student who has missed three consecutive lectures without any reason in a course, a verbal/written warning from the course teacher may be given to the student.
    4. If a student who is found habitual of missing lectures in a course, he/she shall not be allowed to sit in the class without the approval of the Chairperson/Principal/ Director.
    5. If a student makes him/her self absent from the Department/College/ Institute/Center for ten consecutive working days, his/her name shall be struck off from the rolls of the Department/College/Institute/Center. Such student shall not be re-admitted without the approval of the Dean concerned. The student shall have to pay the prescribed re-admission fee/dues under intimation to the Treasurer and the Director Academics.
    6. At the end of each semester, the teacher concerned shall submit the statement showing the total number of lectures delivered and practicals (if applicable) conducted, by him/her together to the Chairperson/Principal/Director of the Department/College/Institute/Center with the total number of lectures and practicals (if applicable) attended by each student.
    7. The absence as a result of late admission or change of course(s) shall also be counted for dropping from the course(s).
    8. For a student participating and representing the University in sports/co-curricular activities of national or international level events, as verified by the Director of sports/co-curricular, the days actually spent by the student in such events shall be counted as present towards the attendance requirement.
    9. If a student is required to participate in sports/co-curricular activities representing 
the University, on the date/dates of examination, arrangement will be made by the Department/College/Institute/Center for holding Special Examination for him/her as soon as his/her sports/co-curricular activities are ended.
  3. Withdrawal of Course(s)

    1. student may withdraw a maximum of 50% of the courses offered i.e.; two out of five or three out of six courses.
    2. A student may request for withdrawal of a course(s) before the start of a semester or during the semester at least 14 days before the commencement of the final term examination. The withdrawal of the course shall be approved by the Chairperson/ Principal/Director of the Department/College/Institute/Center provided that a student who has taken the final term examination of a course shall not be permitted to withdraw that course.
    3. Grade 'W' in the withdrawal course(s) shall be awarded and reflected on the Semester/Official Transcript subject to the condition that the course must be enrolled by paying prescribed fee (course withdrawn during semester) in the following semester in which withdrawn course is offered.
  4. Semester Freeze

    1. student may discontinue his/her studies by seeking semester freeze during the semester before the final term examination on medical grounds or circumstances beyond his/her control with written permission of Chairperson/Principal/Director of the Department/College/Institute/Center concerned subject to the condition that semester fee shall not be transferred/refunded.
    2. A student may discontinue his/her studies by seeking semester freeze prior to enrollment in the second/subsequent semester on medical grounds or circumstances beyond his/her control with written permission of Chairperson/Principal/Director of the Department/College/Institute/Center concerned subject to fulfillment of condition that the student has passed the final examination of the previous semester with minimum prescribed GPA/CGPA required for academic standard of the University to remain on roll. The student shall not have to pay the semester fee; if deposited, the fee will be transferred to the next semester.

    3. A student who sought discontinuation of a semester shall have to get approval from the Chairperson/Principal/Director to rejoin the program before the commencement of the semester to be rejoined.

    4. The Chairperson/Principal/Director of the Department/College/Institute/Center concerned will notify in both the cases; the semester freeze and rejoining the program under intimation to the Treasurer and the Director Academics.

    5. During the semester freeze, bonafide status of the student shall remain suspended provided that discontinuation shall not be allowed for more than two years in any case.
  5. Evaluation

  6. The course teacher will be responsible for students' evaluation and grading as per the following weight-age:
    (a) Sessional 20%
    (b) Mid Term 30%
    (c) Final Term 50%
    1. Sessional: Test(s) / quiz(s) / assignment(s) / presentation(s) /seminar(s) / class participation / term paper. The course teacher will decide the marks distribution according to the nature of the course.
    2. Mid-terim Examination from the syllabus prescribed for the midterm will normally be conducted after first eight weeks of teaching during a semester.
    3. Final Examination covering the full syllabus with at least 25% of the course of mid term as well, shall be held at the end of each semester.Note: Courses involving project/practical/field work may deviate from the above given marks distribution to accommodate the marks of the project/ practical/field work. However, prior approval from the Chairperson/ Principal/Director is required.
    4. The schedule of each examination shall be notified / displayed on the Notice Board well in time.
    5. The duration of examinations shall be as under:
      1. Mid Term Examination: One to Two Hours
      2. Final Term Examination: Two to Three Hours
    6. Examination should be held on consecutive days excluding holidays which means that no gap shall be allowed in the papers.
    7. Question paper for midterm and final term examinations shall be set by the respective Teacher. However, Chairperson/Principal/ Director shall ensure the quality and standard of the question paper set by the teacher.
    8. There shall be one question paper of a course for regular and replica (self- support) program of a batch. However, in special circumstances observed by the Chairperson/Principal/Director, a separate question paper can be set for regular and replica (self-support) classes.
    9. The pass marks in each course shall be 50%. A student who fails to pass a course shall be awarded grade 'F' (Fail).
    10. The scripts of each examination shall be shown to the students by the teacher to review their grades awarded. The Department/College/Institute/Center concerned shall keep such record for one semester.
    11. Sessional marks awarded on the basis of assignment, test, quiz, etc shall be displayed/shown to the students 14 days before the final term examination.
    12. In case a student is not satisfied with his/her award even after checking his/her answer book, or clarification from the teacher, he/she may make written application to the Chairperson/Principal/Director of the Department/College/ Institute/Center for decision by the Departmental Examination Committee.
    13. After holding the final term examination, each teacher shall prepare three copies of the results of the Sessional, Mid Term and Final Term examinations on the prescribed award list given in Annex-II duly signed by the Chairperson/Principal/ Director concerned.
    14. Teacher shall submit a copy of the award list duly approved by the Chairperson/ Principal/Director along with the scripts within seven days of the respective examination to the In-charge Examinations of the Department/College/Institute/ Center concerned.
    15. The In-charge Examinations shall prepare the final consolidated result and submit it before the Departmental Examination Committee for consideration and approval. After deciding the appeals/written complaints/incomplete results, if any, the Departmental Examination Committee shall approve the result for notification by the Chairperson/Principal/Director of the Department/College/Institute/Center concerned within ten days of termination of final term examination. The result should show student's ID, name, father's name, marks obtained, grade points, letter grade and GPA/CGPA. A copy of the approved/notified result shall be submitted to the Dean concerned, the Controller of Examinations and the Director Academics.
    16. In case a student did not appear in the mid and final examinations due to discontinuation of the semester, his/her GPA/CGPA should not be calculated.
    17. Semester transcripts shall be issued by the Department/College/Institute/Center concerned to the students on request by depositing the prescribed fee for this purpose. The semester transcript shall bear the signatures of Chairperson/ Principal/Director of the Department/College/Institute/Center and In-charge Examinations. The Final/Official transcript shall be issued by the Controller of Examinations on completion of a degree program.
    18. Each Department/College/Institute/Center shall forward the final results of the students on completion of a degree program subject to fulfillment of all the requirements for issuance of the degree on prescribed proforma given in Annex-III to the Controller of Examinations for degree notification. Each student shall have to pay the prescribed degree notification fee.
    19. For the degree programs where research is optional, the students are required to submit the Thesis/Project report within two months from the end of final examination of the last semester. However, this time duration may be extended with the permission of the Chairperson/Principal/Director of the Department/ College/Institute /Center. The evaluation of the project shall be made by the panel of three examiners comprising the Chairperson/Principal/Director, external examiner (to be recommended by the Board of Studies and appointed by the Vice Chancellor) and the supervisor.
    20. Examination Unfair Means Cases shall be reported to the Chairperson/Principal/ Director who may refer the case to the Departmental Examination Committee or University Discipline Committee, as the case may be, for necessary action under the rules.
    21. The disciplinary action by the Chairperson/Principal/Director of the Department/ College/Institute/Center against the student(s) for unfair means/discipline case(s) may be taken in one or more of the following forms depending upon the severity of the offence:
      1. A written warning may be issued to the student(s) concerned and a copy of 
the same may be displayed on the Notice Board under intimation to his/her parents/guardians;
      2. A student may be fined. The fine imposed shall have to be deposited under 
intimation to the Treasurer;
      3. A student may be placed on Probation for a fixed period of a semester. If 
during the period of Probation he/she fails to improve his/her conduct, the 
case shall be forwarded to the University Discipline Committee.
  7. Promotion, Dropout and Re-admission

    1. Promotion from First Semester to Second Semester
      1. A student with Grade Point Average (GPA) of 2.0 and above in the first semester shall be promoted to the second semester.
      2. A student with GPA 1.30 or more but less than 2.0 in the first semester may be promoted to the second semester on “Probation”.
      3. A student with GPA 1.30 or more but less than 2.0, not interested in probation status may be allowed to repeat the semester or opting one or two course (s) with lowest grade to obtain required GPA by paying the prescribed fee per course.
      4. A student with GPA less than 1.30 in the first semester shall be dropped from the first semester.
    2. Promotion from the Second Semesters to Third Semester:
      1. A student with Cumulative Grade Point Average (CGPA) of 2.0 and above shall be promoted to the next semester.
      2. A student with CGPA 1.50 or more but less than 2.0 may be promoted to the next semester on “Probation”.
      3. A student with CGPA 1.50 or more but less than 2.0, not interested to be awarded probation status may be allowed to repeat the semester or opting one or two course(s) with lowest grade to obtain required CGPA by paying the prescribed fee per course.
      4. A student with CGPA less than 1.50 shall be dropped from the semester.
    3. Promotion from the Third to Subsequent Semesters
      1. student with Cumulative Grade Point Average (CGPA) of 2.0 and above shall be promoted to the next semester.
      2. A student with CGPA 1.70 or more but less than 2.0 may be promoted to the next semester on “Probation”.
      3. A student with CGPA less than 1.70 shall be dropped from the semester.
    4. A student who has availed two/three probations status, as the case may be, and 
still unable to maintain 2.0 CGPA shall be dropped from the program as well as from the Department/College/Institute/Center rolls.
    5. A student who fails to pass any course in three attempts shall be dropped from the 
program as well as from the Department/College/Institute/Center rolls.
    6. A student, who has not been required to repeat any course(s), obtains CGPA of 
less than 2.00 but not less than 1.9 at the end of the last semester, may be allowed to repeat one or two courses in which he/she has obtained the lowest grades, in order to improve the CGPA so as to obtain the minimum of 2.00, failing which he/she shall be dropped from the program as well as from the Department/College/Institute/ Center rolls.
    7. A student who has been declared to be dropped in 1st, 2nd or subsequent semester due to GPA/CGPA less than 1.3 and 1.7 respectively may be readmitted to the first or relevant semester with the following conditions:
      1. The student has to pay prescribed re-admission fee in addition to regular 
semester fee under intimation to the Treasurer and the Director 
Academics.
      2. Permission to re-admission shall be obtained from the 
 Chairperson/Principal/ Director.
      1. Chairperson/Principal/ Director.
The students who will stand dropped or need to exit the program in the 6th semester or 3rd year of education in BS-4 year program may appear in the 1st or 2nd Annual Examination of BA/BSc (two years pass course) to receive the BA/BSc degree. Provided further that the certificate of practical shall be granted by the concerned Head of the Department in case of science or practical subjects.
      2. The facility of appearing in Annual Examinations shall not be allowed to the students of professional degrees like B.Com (Hons), BBA BSc (Hons) Agriculture, Food Science and LLB (5-year) programs etc.
  8. Award of Degree

    1. A minimum of 124 credit hours are required for undergraduate 4 or 5-year BS or equivalent degree program.
    2. A minimum of 66 credit hours are required for graduate 2-year MA/MSc or equivalent degree program.
    3. A minimum of 31 credit hours are required for 1-year degree program.
    4. All students obtaining CGPA 3.70 or above shall be declared on the Honours list.
    5. Degree shall be awarded to the students only who have completed all the degree requirements, passing all courses specified in scheme of studies by securing at 
least 2.00 CGPA.
    6. If any Student is not able to clear any subject even after last semester in prescribed number of chances, he/she may be given the transcript with fail course, 
declaring him/her pass overall.
  9. Awards: Scholarship/Position:

    1. Scholarship to the students shall be awarded on the basis of academic performance in a semester and shall be determined on the basis of semester GPA. In case of tie between two or more students having equal GPA, their marks obtained in the semester shall be taken into account. If their marks obtained are also equal, the older in age will be awarded the scholarship than the younger one.
    2. Award of position on completion of the degree program shall be determined on the basis of CGPA. In case of tie between two or more students having equal CGPA, their overall percentage of marks obtained in all the semesters shall be considered. A student with higher percentage shall be awarded the first position and so on. However, if their overall percentage of marks is also equal, they shall be considered on the same position.
  10. Grade Improvement:
    1. A student may repeat the course(s) during the course of study to improve the grades, if he/she secures 1.00 = GP < 2.0 in a course(s) or obtains grade 'F' or grade 'W' in a course(s). In both the cases, student shall enroll the course(s) with the permission of the Chairperson/Principal/Director of the Department/College/ Institute/Center in the semester in which the course(s) is being offered, by paying the prescribed enrollment fee. Such course(s) shall be marked under asterisk * (R) in the semester/official transcript.
    2. A Student who has obtained the final transcript issued by the Controller of Examinations shall not be allowed to improve his/her grades
    3. In case of improvement, the better grades shall be reflected on the semester/official transcript. However, such students shall not be considered eligible for a position/scholarship in the relevant examination.
  11. Grading System
    1. The grading shall be done on a scale of 4.
    2. Equivalence between Letter grading and Numerical grading shall be as follows:

    3. Note: With the implementation of 1.3 GPA, CGPA requirement to remain on roll with probation status for 1st semester will be 1.3, for 2nd semester 1.5 for 3rd and onward semesters will be 1.7. The degree requirements for graduate (BS/M.A./M.SC) programs however will remain the same i.e; 2.00 CGPA.
    4. The Grade/Grade Point shall be assigned for each course according to Grading Table above, whereas, no letter grades shall be assigned to GPA/CGPA. GPA/CGPA shall be calculated up to two decimal places.
    5. Fraction of marks obtained in a course shall be counted as one mark, e.g. 60.1 and 60.9 shall be considered as 61. Example:
    6. In order to calculate the GPA, multiply GP with the Credit Hours of each Course to obtain total grade points, add up to cumulative Grade Points and divide by the total number of Credit Hours to get the GPA for the semester.

    7. For calculating CGPA, sum total of GPs in a semester earned in different courses multiplied by respective credit hours of a course and divided by total numbers of credit hours.
  12. Time Frame for Completion of Degree Programs

  13. Maximum duration for the completion of various programs shall be as under:
    Program Maximum Duration
    1 - Year Two Years
    2 - Year Four Years
    3 - Year Five Years
    4 - Year Six Years
    5 - Year Seven Years
    Repeal: The existing Regulations are hereby repealed. However, the cases arising under the repealed Regulations shall be governed by those Regulations.